Accounts Assistant
Job Level: Administrative and Clerical
Department: Finance
Reports To (Direct): Senior Accountant/ Executive Manager Finance
Job purpose:
The Accounts Assistant is responsible for the day to day capturing of supplier invoices, reconciling to supplier statements and ensuring suppliers are paid on a timeous basis, while maintaining a proper relationship with all suppliers, service providers and third parties. This role works closely with the relevant Department Teams to achieve competence and accuracy in the payment terms across the organisation.
Key Performance Indicators:
- Customer Related: Accuracy of financial transactions and reporting with deadlines
- People Related: Timeliness and quality of communication with internal partners and suppliers
- Process Related: Adherence to financial controls, policies and procedures, and work deadlines; Achievement of quality improvements as agreed by the Management team
- Finance Related: Achievement of department wastage reduction goals
Roles and Responsibilities:
General Responsibilities
- Effectively utilises software applications and communication tools that are used to facilitate the accurate accounting of all financial transactions of the Department Teams
- Effectively utilises accounting software and tools to record financial information as required by the job
- Ensure that all sales records are correctly processed
- Ensure that all cash, credit card and credit transactions are correctly processed
- Ensure all supplier payment administration functions are completed accurately, including the process from remittance, statement, supplier ledger and invoices
- Ensure that invoices are ready for payment, the correct back-up documentation attached, accurate information and correctly coded for the general ledger
- Prepare batches for payments, load payments onto the bank for authorisation
- Request outstanding statements from suppliers and ensure any invoices are still captured into the current period
- Ensure proper filing of all functions relating to the position
Customer Specific Responsibilities
- Assist the Senior Accountant/ Executive Manager Finance to ensure a world class Accounting service is delivered to all by collaborating with the Department Teams and suppliers
People Specific Responsibilities
- Supports activities and an environment that contributes to positive employee engagement and commitment to the job
Quality Specific Responsibilities
- Notices and communicates opportunities to further improve financial control standards and practice and reports these
Finance Specific Responsibilities
- Ensures that all suppliers are paid within the agreed contractual payment terms
Facilities
- Ensure the accurate filing of CAPEX invoices and fixed asset register
Legal and Compliance Specific Responsibilities
- Takes active steps to ensure Department, sensitive and confidential information is not accessible to unauthorised persons
- Ensures a dogmatic application of all financial control measures for the good governance of Kruger Shalati
Additional Duties
- This Job Description outlines the duties that are typically performed by the jobholder. These duties are not the only duties required by the job and management might assign additional duties from time to time.
Working Conditions
Work Environment
- Kruger Shalati offices based in Skukuza, the departments where financial and related transactions are performed and other locations as per the operational requirements
Exposure rate to physical or mental risk
- Physical: Low
- Mental: Medium/High
This job description is subject to change as the needs of the beneficiary; policies, processes and standards are changed, updated and improved over time.
Job Requirements
Essential Level:
- Ability to anticipate future circumstances, conditions and requests and to use these scenarios to plan for the future
- Ability to comprehend abstract financial concepts
- Ability to apply logic and sound judgement in processing financial and accounting data
- Ability to correctly communicate detailed information to others
- Operates comfortably in an environment of moderate levels of short-notice demand
- Ability to recognise financial security concerns
Education
A recognised Diploma in Accounting
Desired Level:
- High levels of linear reasoning
- Sees gaps in the accounting process knowledge of employees and coaches for improvement
- Background in Hospitality
To apply for the position, please forward a motivational letter and updated CV to jobs@krugershalati.com
**Please note that only successful candidates will be contacted. Should you not hear from us within 21 working days – please consider your application unsuccessful. Kruger Shalati reserves the right not to fill the position, to postpone or re-advertise the role. Preference will be given to Kruger Land claim beneficiaries.
